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Upgrading from SSP 3 to SSP 5
The overall process for upgrading from StudioSchool Pro
v3 to v5 consists of the following steps:
Short Version:
- Download and install the new version of FileMaker Pro and
additional plug-ins required by StudioSchool Pro
- Download and install the new version of FileMaker Server on
the your server computer
- Test to see that the new FileMaker Server is visible to the
workstations and that you can open the FileMaker Server Sample
file.
- Send your StudioSchool Pro 3 files to Dedication Technologies,
Inc. for conversion to StudioSchool Pro 5 format.
- Download, install and review your converted files
- Enjoy StudioSchool Pro 5's many new features
Detailed Version:
- Download and install FileMaker Pro and the
third-party plug-ins used on StudioSchool Pro on all workstation
machines. (For
Multi-user Licensees, installing FileMaker
Pro on the Server machine for the purpose of performing
future
updates can also be a good idea. The server however should
not be used as a
workstation.)
- Download and install FileMaker
Server (multi-user licensees only): on the server
machine making
sure to note whatever username and password
you
choose to
enter during
the installation process. This username and password are
required to open the FileMaker Server Admin Console after installation.
There is no password reset function, so failure to record this
username and password may result in the need to re-install
FileMaker
Server and enter a new username and password. Be sure to record
this username and password in a known location for other/future
users.
If FileMaker Server 5.5 is also installed
on
this machine and will continue to be used until FileMaker Server
11 is
actively in use, you will need to Stop FileMaker Server 11 and
set it to not Automatically restart on computer startup. This
can be
done in the FileMaker Server Admin Console using the large
red Stop button in the upper left. FileMaker Server 5.5 can be
stopped in Services and may need to be turned off to open
the
FMS 11
Admin Console.
Note that Windows Firewall or other security software or hardware
my block FileMaker Server or the FileMaker Server Admin Console
from functioning properly. In the Windows Firewall Exceptions tab,
FileMaker Server must be unblocked as
an application. In addition, the following ports must also be
unblocked: 5003, 16000, and 16001. Additional information on ports
can be found in the FileMaker Server Getting Started manual.
We also strongly recommend that more than one person at each
school know how to
startup
and access the FileMaker Server Admin console as this is an
essential step in managing FM Server and troubleshooting problems.
-
Testing the new configuration using
FileMaker Pro & Server
9 (multi-user licensees only) With FileMaker Server
9’s
Database Server active, open FileMaker Pro 9 on any workstation
and
either
click the “Remote” button
in the Open File dialog or click File -> Open Remote. Under “View:
Local Hosts” you should see your server. Highlighting
the server you should see and be able to open the FileMaker
Server
Sample file.
- Converting StudioSchool Pro v3 to v4 data files. This process
must be performed by Dedication Technologies, Inc. on an agreed
upon
date. When you are ready to convert, go to your server and
stop FileMaker Server 5.5. Zip the folder containing the 30
or so
StudioSchool Pro 3 database files and send that folder to us
using http://yousendit.com
or a similar file sending service, or post it to a server somewhere
and send us a link to download the file. Always send a separate
email confirming that the files have been sent.
Please allow 1-2 business days during which time you will
not be able to make
changes in StudioSchool Pro data (however in many cases turnaround
is often less than 24 hours). You can continue to access your
old files for reference purposes, but
make no
edits
or
entries. When the conversion is complete, we will return your
new StudioSchool
Pro 4 files. To install them, open the FileMaker Admin Console
and use the Upload Databases option. End users can then use
the “Remote” button
to access the new files, just as they have been using the “Hosts” button
with FileMaker Pro 6.
- Install and test your converted files:
- Single-User Licensees - download your converted StudioSchool
Pro 4 files and decompress the .zip archive (on Windows, right-click
and choose Extract All, do not double-click; on Macintosh,
just double-click). Double-click on the StudioSchoolPro.fp7
file and enter your default username and password as noted
in your Registration letter.
- Multi-User Licensees - Follow the Single-User
instructions first to make sure you files open properly in
FileMaker Pro
before moving them to FileMaker Server. Once you have opened
and inspected the files directly, upload them to the FileMaker
Server as follows:
- Open the FileMaker Server Admin Console
either on the Server or remotely from a workstation.
- Click on "Databases" in the
menu on the left.
- Click the "Upload
Database" button or link and select your new
StudioSchool Pro files.These include: StudioSchoolPro.fp7,
SSP_Reports.fp7
and SSP_Postcodes.fp7. A fourth file, SSP_Web.fp7 may
also be included. Upload the files and when asked, have
the
Admin Console automatically open them. (Note: the files
can also be manually uploaded and opened within FM Server,
but the Admin Console "Upload" method is preferred as
a data integrity check is performed on the files before
they are opened.
- Open FileMaker Pro on a Workstation, click the "Remote"
button. Your server should be visible in the Local Hosts
dialog. Click the server on the left, and then double-click
on the StudioSchoolPro.fp7 file on the right.
- Enter your default username and password as noted
in your Registration letter.
- Enjoy StudioSchool Pro 5's many new features
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Copyright © 2017,
Dedication Technologies, Inc.® StudioSchool Pro® is
a
Registered Trademark of Dedication Technologies, Inc.
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