StudioSchool Pro® Standard Features include:

Key System Benefits

  • Perfected through 16 years of listening to organizations like yours
  • Hundreds of unique, user-suggested features that save time and increase efficiency
  • No “per seat” cost except additonal FileMaker licenses
  • No monthly, per student or per registration fees
  • Data stays safely on your server for fast local access

Complete Contact Management

  • Family-based Contact records
  • View all family activities and financials from a single point of reference - Individual contact info, Registrations, Payments, Giving History, Notes, Memberships
  • Detailed Individual/student demographics including current age, age group (user customizable), current grade, school, interests, ethnicity, cell, email, text
  • Link related contacts - divorced parents, employers, etc.
  • Use third-party billing (e.g. relatives paying for classes)
  • Create and save custom Group Lists for future reference
  • Manage memberships including multiple member levels, member/non-member class fees and expiration warnings
  • Find and easily Merge duplicate records

Class Registration

  • Supports groups classes, ensembles and private lessons
  • Manage family invoices, payments, refunds and credits
  • Track attendance and faculty payroll based on attendance
  • Payment Plans - user-defined with many options
  • Private Lesson scheduling by teacher and location
  • Specify Min/Max age and Min/Max enrollment
  • Lesson and Room calendars
  • Customizable charges and discounts, fixed or percentage
  • Grant allocation and tracking

Faculty Management

  • Specify Faculty availability by day and time
  • Generate faculty schedules and attendance forms
  • Specify Faculty pay rates for payroll summaries
  • View Faculty teaching history and past students

Fundraising, Donations & Donor Tracking

  • Create, track and summarize Campaigns, Mailings and Events within a campaign
  • Track donors, solicitors, gifts, in-kind donations, pledges, payments and solicitations
  • Generate detailed “Daily Gift Report” of recent gifts
  • Generate “Family Information Summary” for solicitors
  • Create and track specific groups of donors
  • Generate campaign and donor analysis reports including multi-year campaign comparisons
  • Generate annual Donor List by giving level
  • Track donor Pledges and create custom payment
    scheduling and reminders
  • Mail merge donation "Thank You" letters
  • Email mail merge with letter templates or onetime emails
  • Give development personnel off-site system access

Accounting and Financials

  • Works with Accrual or Cash based accounting
  • Printed or emailed family-based invoicing
  • User-defined payment plans
  • Detailed Receivables by date, term or posting date
  • Detailed Payments by date, term, type or posting date
  • Detailed Enrollment/Income Analysis by class and teacher
  • Use In-House Credits in lieu of Refunds
  • Accounting.pdf describes SSP accounting in detail

Overall System Features

  • Available in Single-User or Multi-User versions
  • Scaleable: Supports multiple campuses and class sites
  • Supports offsite/remote user login
  • Based on FileMaker Pro, the #1 selling database
  • Windows and/or Mac, cross-platform application
  • Built-in backup scheduling (multi-user license)
  • Role-based access privileges
  • Frequent updates and feature additions
  • In use at over 90 sites, including over 45 National Guild members

System Requirements

  • Windows - Requires XP SP3 or higher
  • Macintosh - Requires OS X 10.6.8 or higher
  • Can be used in a mixed Win/Mac environment

Price - see our Pricing page

Edwina FrenchExecutive Director
Community Music School

"After having used and previewed several other database programs, we’ve found StudioSchool Pro to be the best by far. Will has thoroughly thought through the process of registration, scheduling, invoicing, mailings, and donations. This program has everything that the higher priced programs have and more."

Copyright © 2018, Dedication Technologies, Inc.® StudioSchool Pro® is a
Registered Trademark of Dedication Technologies, Inc.